HUMAN RESOURCES ASSISTANT
10.11.08 - Leído 43 veces. Enviar esta notaJob Vacancy
Duty station: IUCN Headquarters, Gland, Switzerland. Expected start date: As soon as possible
Dealine: 20 October 2008
Vacancy Announcement
Human Resources Assistant – Human Resources Management Group
Duty station: IUCN Headquarters, Gland, Switzerland
Expected start date: As soon as possible
Contract duration: Indefinite
Function group: A2
Work percentage: 50%
Reporting to: Human Resources Officer, Selection and Recruitment
Background
The mission of the Human Resources Management Group (HRMG) in IUCN is to actively and transparently promote and monitor effective, equitable human resource policies, procedures and practices that adhere to best practice standards.
HRMG works in partnership with line management around the globe, to whom it provides expert advice for the purpose of attracting and retaining a qualified and motivated workforce. It is also instrumental in ensuring that IUCN provides career opportunities at all levels and that staff members are treated equitably.
HRMG is currently comprised of the Head – Global Human Resources, three HR Officers, one part-time Information Systems Developer and three HR Assistants. The position currently advertised is new.
Job description
The Human Resources Assistant has the following main responsibilities: Selection & recruitment
• Respond to spontaneous employment and internship applications and requests for sponsorships and grants;
• Pending the implementation of the on-line recruitment system, acknowledge receipt of job applications, prepare lists of candidates for each vacant position and print applications for shortlisting purposes;
• Assist the HR Assistant – Selection and Recruitment with logistics for interviews (travel and accommodation for candidates and the selection panel; meeting room reservations; documentation for panelists; processing of candidates’ expense claims in respect of interviews);
• Assist expatriate staff arriving in Switzerland: liaise with IUCN’s relocation agent and removal companies and make travel arrangements for staff members and their family. In exceptional cases assist with opening of bank account, securing short-term accommodation, car purchase, insurance;
• Process work permit applications and renewals and reimburse costs. Keep track of work permits (expiry dates and type). In exceptional circumstances accompany new staff members in Headquarters when registering with the Contrôle des habitants.
Compensation and benefits
• Keep track of performance evaluations, highlighting individual results (learning needs, performance issues, compensation and reclassification issues) and communicating them for use by HRMG;
• Administer BUPA health and Zurich life insurances for expatriates worldwide as required;
• Administer on line annual leave entitlements, special leave and absences for
Headquarters based staff and Regional Directors;
• Reimburse public transport costs to Headquarters based staff.
Personnel administration
• Archive personal staff files;
• Prepare personal files for new staff and enroll new staff in AVS/AI/APG (Old age and survivors’ insurance/Disability insurance) and LPP (second pillar pension);
• Complete insurance claim forms for professional and non-professional accidents of staff members;
• Filing (including salary slips, pension certificates, attestations);
• Prepare work certificates for staff leaving and attestations of employment and salary.
Miscellaneous
• Prepare payment requests;
• Provide back up to the other HR Assistants as required (i.e. during absences, travel, periods of high workload, etc.).
Requirements
• At minimum a commercial or secretarial diploma.
• Three to five years’ office experience, if possible including experience in the area of human resources.
• Strong administrative skills, good organizational capacity and attention to detail.
• Thorough knowledge of modern office procedures and proven ability to work in the Windows environment (Word, Excel, PowerPoint and Microsoft Outlook) and to use the internet.
• Good communication and networking skills, preferably French mother tongue with perfect written and spoken English or bilingual English/French.
• Able to function effectively in a team, with initiative, creativity and flexibility.
• Excellent interpersonal and communication skills.
• Ability to work with people from different backgrounds and cultures.
• Personal diplomacy and discretion.
• Service-oriented.
• Driver’s license.
• Interest in the environment and conservation/sustainable development an advantage.
Salary
The gross annual salary for this position at 50% is in the range from CHF 30,800 to CHF 38,500, subject to deductions for social security contributions and second-pillar pension, and before tax.
This position will be filled locally. Applications are invited from holders of valid Swiss work permits or EU nationals.
Applications
Candidates who meet the selection requirements are requested to submit at the latest by 20 October 2008 their curriculum vitae, a supporting letter of motivation in English, and the names and contact details of three referees (including one recent employer) to:
Human Resources Officer
IUCN
28 rue Mauverney - 1196 Gland, Switzerland
jobapplications@iucn.org
Applications by email are preferred.
They should be sent only to:
jobapplications@iucn.org
